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POWELL COUNTY PUBLIC LIBRARY
Powell County Public Library
Meeting Room Policy
Approved December 16, 2013 by the Powell County Public Library Board of Trustees
The Powell County Public Library will make the meeting room available to any
group of citizens who currently live or own property in the county
with the understanding that they meet the following rules:
Library sponsored activities are given priority in scheduling use of the facilities.
No meetings of non-library organizations may be held for purely social functions,
no matter how meritorious or blameworthy the particular purposes
or policies may appear to certain segments of the community.
Application for use of the facility must be made in
person with the completion of the application form.
Facilities will be assigned in the order in which the requests are received.
There is no charge for the use of the facility.
Donations are gladly accepted.
No group using the meeting room may charge an admission fee or solicit payment for services.
In case of night meetings on days the library is not open,
arrangements must be made for picking up and returning the key.
Children’s groups may use the facility provided they are
supervised by at least one (1) adult for every ten (10) children.
An adult must assume responsibility for any damage to the facility or its contents.
Children have access to specified areas of the facility and restroom, but not to other areas of the library.
Organizations holding meetings must assume responsibility for any damage to either the room or its contents.
The facility must be left clean; in the meeting room,
chairs must be stacked neatly, floor swept or vacuumed;
tables and kitchen area cleaned. Vacuum cleaner, garbage bags and
other cleaning supplies can be found in the utility closet.
Lights must be turned off and the doors locked.
If the meeting is after hours, other areas of the library are off limits.
The library is closed. No books or other library materials may be checked out.
If audio-visual equipment is needed, arrangements need to be made in advance.
No smoking is permitted anywhere in the library.
The name of the Powell County Library cannot be used
as the official address or headquarters of any organization.
Further, the name of the Powell County Library cannot
be used in a way that implies sponsorship of an organization
without prior written approval.
Permission to use the facility may be denied to any group that is disorderly or violates these rules.
Alcoholic beverages of any type are not allowed in the building.
The library accepts no liability or responsibility for any damage to
persons or property arising from use of the facility.
A copy of the meeting room/facilities use policy shall be given to
each group using the room. A representative of the group
will sign the application form stating they have received a copy of the policy.
The Powell County Public Library strives to provide an accessible and engaging environment to all guests.
Patron Code of Conduct
Approved by the Powell County Board of Trustees on
April 17, 2017
The Powell County Public Library strives to provide an accessible and
engaging environment to all guests.
However, in order to establish a safe environment which promotes the enjoyment and full utilization of the library, patrons must adhere to the following rules.
Any person who engages in any of the behaviors listed below will be
given one warning by the library staff to cease such conduct.
Failure to obey may result in suspension from the library.
- Using cell phones, pagers, and other communication devices in a manner that disturbs others.
- Bringing animals, other than service animals, into the library.
- Loud talking or engaging in noisy or boisterous activities that
interfere with or are disruptive to other patrons’ use of the library
(e.g. crying children, yelling, screaming).
- Soliciting opinions and/or money, giving speeches, or requesting customers to fill out surveys.
- Eating, smoking, or bathing in the library
- Sleeping in or on the library’s premises or bringing bedding into the library
- No sleeping on outdoor furniture. No destructive behavior on any of the outside furniture.
- No open drink containers (those without screw-top lids) are allowed in the library.
A water fountain is available in the hall near the restrooms.
No food is allowed in the library.
- Violating Powell County Public Library’s Public Computer and
Internet Use Policy or Safe Child Policy
- Disobeying the reasonable requests of a library staff member
- Bodily hygiene that is offensive to other persons in the library
- Lack of proper attire (no shoes, pants/skirt, shirt, etc.)
- No tobacco products, smoking or smokeless tobacco, hookahs, or
vapor liquid cigarettes. There is an area
outside the front entrance of the library,
including a cigarette disposal container.
- No alcohol or controlled substance use on library property.
A person will be immediately expelled and suspended from the
Powell County Public Library facility and/or grounds for
committing or attempting to commit a serious offense, including
stalking or threatening behavior;
the use of alcohol or controlled substances;
or having unsanitary bodily hygiene so
offensive to other persons that it constitutes a
nuisance in the Powell County Public Library.
Approved by Powell County Public Library Board of Trustees
January 25, 2016 (Updated on August 30, 2018)
This circulation policy of the Powell County Public Library exists to
facilitate community access to materials and information in the
library’s collections, while at the same time protecting those collections.
A library card will be issued to all people and institutions that fulfill the requirements for membership.
Any person possessing a library card will have full access to all the materials and
services of the Powell County Public Library.
The library provides services to all persons in compliance with local,
state and federal regulations and in compliance with equal opportunity laws.
I. Registration and Eligibility
The patrons of the Powell County Public Library have a right to
expect their registration and borrowing information will be kept confidential.
The Powell County Public Library will act in accordance with
state laws to protect patron confidentiality.
If the records of a patron are ever subpoenaed,
the Library will make certain that due process was followed
before releasing them to the courts.
Patron records are excluded from provisions of most states by the Freedom of Information Act.
The library reserves the right to report to a collection agency
the information of those who have overdue library materials;
so that the collection agency can help the library retrieve the materials.
County Residents and Powell County Property Owners
In order to register for a library card, an individual must live in
Powell County and be able to provide proof of residency in Powell County.
If you own property in Powell County but do not live in
Powell County, you may register for a library card.
You must have acceptable identification with your current address.
Acceptable identification to register for a library card is defined as follows:
All forms of ID must be government-issued, legible, and current.
It is highly recommended to update your current address
on your identification in case of theft, accident, or other emergency.
If the resident does not have their current address on any of the
above identification and cannot feasibly update it,
they need to present one of the following items with the identification:
Any child from Kindergarten to under age 18
will be issued a card after their parent or guardian applies for a
Powell County Library Card and completes and
signs the registration card accepting all responsibility for all fines and fees.
After a minor with a library card turns 18, they will need to register for an adult card, free of charge.
Residents from Other Counties Who Work in Powell County
All Kentucky residents 18 and older who have current KY license or ID
who work in Powell County may apply for a Powell County Public Library card.
They need to present a paycheck stub, employee ID,
or letter from work along with an acceptable form of ID from the list below.
Other Residents within Kentucky
All Kentucky residents 18 and older who have current KY license
or ID and current home county library card may apply for a Powell County Public Library card.
They must present their home county library card and an acceptable ID from the list below.
Acceptable forms of ID include:
All forms of ID must be government-issued, legible, and current.
Any other resident of Kentucky may purchase a
Powell County Library card for $10/annually with any of the acceptable forms of ID listed above.
Students in Kentucky
All Kentucky private or public school/university/college/
professional study program students who can provide proof of current enrollment receive cards free.
Acceptable forms of proof are: current school year student ID from attending university with photo.
Residents from Other States
Any student of private or public school/university/college/
professional study program who are from outside the state of Kentucky,
may receive a temporary PCPL card with acceptable ID and proof of current address.
A deposit of $10 will be returned when temporary PCPL card is returned
and no items are checked out or fines or fees due.
Other residents visiting our county from within Kentucky or
outside of the state may take advantage of our internet and
Wi-Fi services and check out paperbacks that do not need to be returned.
Institutions may receive a card if the director of the
agency will sign a statement committing the institution
to be responsible for all material checked out on the institutional card.
At any time, the library director may make a decision on an
individual situation concerning registering for a library card.
II. Responsibility of Patron
The library discourages customers from allowing others to check out materials on his or her library card.
However, if a customer presents another customer’s library card to check out materials,
staff members will assume that permission has been granted for the use of that card
unless the card has been reported lost or stolen.
Liability for misuse may be avoided by reporting lost or stolen cards immediately.
It is the responsibility of the patrons to inform the
library staff of any changes in personal information, such as address,
phone numbers, or other personal information.
Library cards must be presented each time a customer wishes to check out materials.
The first card is free. Replacement cards are $1.00 each.
All borrowed items must be returned to the library.
All materials may be returned in the book drop if the library is closed, except
Laptops and Portable DVD Players cannot be returned to the book drop,
they have to be turned in to the circulation desk.
Fines will be waived on days the library is closed,
either as part of its regular schedule, or due to holidays,
staffing shortages, inclement weather or other circumstances.
A library user is responsible for all materials checked out on their
card or on the card(s) of children they are responsible for.
III. Loan Periods
Books are checked out for 2 weeks and can be renewed twice for a total of 6 weeks.
New books may only be checked out for 2 weeks and renewed once for a total of 4 weeks.
if a book is on reserve, it may only be checked out for the initial
2 weeks and returned. It cannot be renewed!
Magazines are checked out for 2 weeks and can be renewed twice for a total of 6 weeks.
The most current issue of any magazine may not be checked out.
DVDs are checked out for 1 week with no renewals.
Audio CD Books
Audio CD Books are checked out for 2 weeks and can be renewed once for a total of 4 weeks.
Interlibrary Loan Books
Books received through ILL have individual due dates assigned to them by the lending library.
A patron may ILL a book after 6 months of borrowing privileges with
PCPL and be in good standing with the library.
A patron may check out a laptop for use outside of the library if they are in good
standing with the library with no overdue items, fines, or fees.
Laptops may be checked out for one week and renewed for one week.
When a patron checks out the laptop they are checking out a power cord and a
mouse that they are responsible for also.
Seeds may be checked out, limited to 5 packs per month.
The seeds do not have to be returned, but if the patron would like to donate seeds back to us,
we will take them to catalog and check out.
Portable DVD Players
The DVD players may be checked out for 1 week.
Upon return, the patron will wait until the circulation desk clerk
goes through the box and makes sure each piece is there.
Materials in the library’s Reference collection or Kentucky Reference collection do not circulate.
Renewals may be made over the phone or online through our cataloging system.
IV. Loan Limits
When a patron (child or adult) checks out for the first time, they are limited to 5 items total
and only one of these items can be a DVD. Once the patron returns these items,
they can then follow the limits below.
Patrons (child or adult) can check out up to 15 items on their card.
Only 3 of those items can be DVDs.
The patron can check out 5 audio CD books, but only 3 DVDs! Laptops and
Portable DVD Players are not checked out to a
patron the first time they check out from our library.
Children and teens under the age of 18 are only allowed to check out DVDs that are PG-13, PG, G, or NR-safe.
Other NR and R rated are for 18 years of age and older.
V. Special Loan Items
Certain books or manuals are held at the Circulation Desk that can
be checked out to a patron on the following conditions:
Patron must be in good standing with the library with no lost or overdue books
or other materials and no outstanding fines.
A cash deposit of $10 or $20 (depending on cost of manual) will be held
until the book is returned in good condition.
Patron can renew the book one time. If another patron is not waiting for the book,
the patron can renew the book one more time (for a total of 6 weeks)
A Waiting List is kept at the circulation desk to determine who receives the book or manual next.
Examples of these items are ASVAB, GED, ACT, Firefighter, and EMT manuals.
VI. Fines and Fees
Books and other printed materials (magazines) that are not returned on the
due date will be charged $0.05 cents per item per day.
Overdue audio CD books will be charged $0.50 per item per day.
DVDs not returned on the due date are charged $1.00 per item per day.
Overdue fines for laptops are $1.00 per day.
Overdue fines for portable DVD players are $3.00 per day.
The maximum fine for overdue items that are returned to the
library is the cost of the item. When an item is returned with a large fine on record,
PCPL staff will waive the fine down to the cost of the item.
Patrons who have DVDs that are overdue or patrons who owe fines on
DVDs may not check out any other items until the
fines are paid and the items are returned.
Patrons who have laptops that are overdue or patrons who
owe fines on laptops may not check out any other items until
the fines are paid and the laptop is returned.
In addition to the above, patrons must keep all fines and
fees under $8.00 for the patron to continue having borrowing privileges.
VII. Lost and Damaged Items
If materials are lost, the patron will be charged the
replacement cost of the item.
A patron may replace a lost item with an
identical item and have the fee waived.
If any material is damaged beyond repair, the patron will be
charged the replacement cost of the item.
A patron may replace a damaged item with an identical item and have the fee waived.
If the material is damaged, but can be repaired, the patron will be assessed a $3.00 fee.
VIII. Overdue Notices and Collection
To inform users that they have overdue materials, they will be notified twice.
The first notice will be given 14 days after the materials are
due (by telephone; if no answer a letter will be sent);
the second notice will be given 28 days after the initial
due date(by telephone and a letter will be sent).
After the materials have been overdue for more than 60 days,
the materials will be assumed lost, at which time an invoice for the
assessed replacement cost will be sent by mail to the patron.
After library materials have been overdue for 45 days library users risk
the possibility of being taken to court under KRS 514.030,
which states “Willful failure to return library materials after due notice to return,
will give rise to a presumption of intent to deprive the library of its property”
and is subject to prosecution under KRS 514.030.
Patron’s library card will be terminated until all materials or
cost of the materials are returned or paid.
This policy was approved by the Powell County Public Library Board of Trustees on
January 25, 2016 and updated on August 30, 2018.