Job Description


Cataloging/Outreach

 

Your duties and responsibilities will ideally, but not always resemble this workload:

Schedule is full time, 40 hours per week, with some evenings and Saturdays.

High school required, college degree  preferred.  Must be or get certified by state.

For cataloging the employee must be highly organized and pay attention to detail. Must cover hard back and paperback books; fix old books and torn pages.  Must catalog library materials such as books, magazines, DVDs, audio books, etc.  Other duties may be assigned by the Director or acting Director as deemed necessary for operation of the library in a safe, functional and clean environment. Advanced clerical skills are essential. Ability to learn various programs and procedures required. Ability to provide excellent customer service required. At 40 hours, insurance and retirement will be provided, if the employee is interested. Must pass a background check and a drug test.
 

For outreach the employee must have a valid Kentucky driver’s license with a good record (no points or moving violations against them). Must have ability to drive and oversee maintenance of the outreach van.  Must keep and maintain outreach van statistics. Other duties may be assigned by the Director or acting Director as deemed necessary for operation of the library in a safe, functional and clean environment.  Ability to provide excellent customer service required.  At 40 hours, insurance and retirement will be provided, if the employee is interested.  Must pass a background check and a drug test.

 

 Cataloging duties and responsibilities:

Catalog all library materials (books, magazines, DVDs, audio books, etc.)
Perform tasks related to the organization of library data and materials.
Cover hard back and paperback books, fix old books and torn pages.
Put/keep the stickers on the children’s books, Kentucky books, LGBTQ books, adult nonfiction genres, etc.
 

Outreach duties and responsibilities:

Provide polite and efficient service to the elementary schools, Head Start, nursing home, senior citizens, and daycares.
Coordinate with the Bookmobile Librarian during the Summer Reading Program.
Develop and discuss Outreach ideas, events and programs related to the children and the library with the director.
Take calendars, flyers, brochures to hand out at the elementary schools, doctor’s offices, daycares, etc.
 

Circulation Desk duties and responsibilities:
 

- Provide polite and professional service to the public at the circulation desk and throughout the library. This includes opening and closing procedures, signing persons up for library cards, straightening the shelves, assisting patrons in finding materials, minor assistance with computer tasks as time permits, recording patron suggestions and book requests, and other tasks/projects as determined by the director.

- Assist other library staff with various tasks related to the operation of the library, including programs, general library maintenance tasks, focused data entry or software operation to complete specific or general tasks, etc.

 

*Other duties as assigned.

 

Must have the ability to:

- Efficiently operate and manipulate office equipment such as keyboard, mouse, printer and copier equipment. 


- Place books on book trucks, move book trucks, and place and remove books from any shelf of a 90” high shelving unit, repeatedly lifting above, at and below shoulder level.


- Climb a step stool to secure books and other library materials.


-Perform essential functions which require bending, stooping, lifting and carrying materials weighing up to 40 lbs, and standing for periods of 2-3 hours.


-Work without sitting for a minimum of two hours, and during that time is able to move with reasonable speed to locations throughout the workspace in order to accomplish public services duties.

 

The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required skills/qualifications

- High school diploma or GED. College preferred.


- Experience with computers, computer programs, and social media.


- Attention to detail.


- Ability to make logical situations judgments that serve the best interests of the patrons and the library.


- Punctuality and dependability.


- Ability to maintain a professional attitude at all times when dealing with the public and co-workers.

Job Description

Circulation Desk


 

Your duties and responsibilities will ideally, but not always resemble this workload:

Schedule is part-time, no more than 25 hours per week, with some evenings and weekends.

 High School required. Must pass a background check and a drug test.


Circulation Desk duties and responsibilities:


- Providing polite and professional service to the public at the circulation desk and throughout the library. This includes opening and closing procedures, signing persons up for library cards, straightening the shelves, assisting patrons in finding materials, minor assistance with computer tasks as time permits, recording patron suggestions and book requests, and other tasks/projects as determined by the director.


Specific Duties:

- Performs all circulation desk duties using computerized system

- Check materials in/out/renew materials


- Reserve materials


- Collects fines and fees daily


- Issues new patron cards/updates cards

- Performs all opening/closing procedures in work area/public areas

- Turn on/off all computers/copiers/printers


- Empty book drops


- Turn on/off lights, heating controls

- Notifies patrons about reserved materials


- Answers phone and routes calls as necessary


- Performs basic reference work or refers it to librarian in charge


- Assists patrons in locating materials through OPAC or ILL


- Shelves materials/reads shelves
Performs any duties designated by librarians in assigned work area


- Put AR levels in books.


- Responsible for displaying monthly or weekly activities/holidays that may be of interest to our patrons.


- Keep the top 10 books updated with the covers, if they are checked out.


 Other duties may be assigned by the Director or acting Director as deemed necessary for operation of the library in a safe, functional and clean environment.  
 

Other Skills and Abilities

- Ability to keep regular schedules and perform special tasks as assigned.


- Ability to develop effective working relationships with students, staff, and the school community.


- Ability to communicate clearly and concisely, both orally and in writing.


- Ability to perform duties with awareness of all district requirements and board policies.

Must have the ability to:

- Efficiently operate and manipulate office equipment such as keyboard, mouse, printer and copier equipment. 


- Place books on book trucks, move book trucks, and place and remove books from any shelf of a 90” high shelving unit, repeatedly lifting above, at and below shoulder level.


- Climb a step stool to secure books and other library materials.


- Perform essential functions which require bending, stooping, lifting and carrying materials weighing up to 40 lbs, and standing for periods of 2-3 hours.


- Work without sitting for a minimum of two hours, and during that time is able to move with reasonable speed to locations throughout the workspace in order to accomplish public services duties.

The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required skills/qualifications:

- High school diploma or GED. College preferred.


- Attention to detail.


- Ability to make logical situations judgments that serve the best interests of the patrons and the library.


- Punctuality and dependability.


- Ability to maintain a professional attitude at all times when dealing with the public and co-workers.

 

 

​​​​​​​​​​POWELL COUNTY PUBLIC LIBRARY

725 Breckenridge Street, Stanton, KY 40380                  Phone: (606) 663-4511    Fax: (606) 663-4346


Job Description

Children’s Librarian

 

Your duties and responsibilities will ideally, but not always resemble this workload:

Schedule is full-time, 40 hours per week, with some evenings and Saturdays.


High School required, college degree preferred.  Must be or get certified by the state.

Must create program events for children ages Newborn – 5th grade.  Meet with the teen/adult librarian to create a new calendar each month to distribute throughout the county.  More detailed duties and responsibilities below. Other duties may be assigned by the Director or acting Director as deemed necessary for operation of the library in a safe, functional, and clean environment.   Must have excellent customer service and organization skills.  At 40 hours, insurance and retirement must be provided, if the employee is interested. Must pass a background check and drug test.

Children’s Librarian duties and responsibilities:

- Children’s programs for ages Newborn-5th grade. Create program events for these age groups, including planning, promoting, implementing, and supervising.

- Family programs and services.  Create program events for families, including planning, promoting, and implementing.

- Collect data and circulation statistics monthly on this age group, regarding use of the library, program attendance, Face Book posts engagements, likes, comments, and shares.

- Determine which books and materials to purchase; a budget will be provided by the director and purchases should be made within the budget.

- Decorate the Children’s Section of the library.  Keep the Children’s Section clean, neat, and up to date. Keep the Juvenile section of the library clean, neat, and up to date.

- Prepare materials to promote the children’s services and family programs, such as brochures/flyers and update the library’s Facebook, and website with information, as needed.

- Develop ideas to discuss with the director regarding services and programs.

- Attend conferences/webinars and using other materials to stay up-to-date on library trends and certification.  Implement what you learn in your conferences and webinars into your planning for the youth services and family programs.

Circulation Desk duties and responsibilities:

-Provide polite and professional service to the public at the circulation desk and throughout the library. This includes opening and closing procedures, signing persons up for library cards, straightening the shelves, assisting patrons in finding materials, recording patron suggestions and book requests, and other tasks/projects as determined by the director. Also, must help illiterate patrons to understand the meaning of signs posted throughout the library.

-Assist other library staff with various tasks related to the operation of the library, including programs, general library maintenance tasks, focused data entry or software operation to complete specific or general tasks, etc.

 

*Other duties as assigned.

 

Must have the ability to:

-Efficiently operate and manipulate office equipment such as keyboard, mouse, printer and copier equipment.

-Place books on book trucks, move book trucks, and place and remove books from any shelf of a 90” high shelving unit, repeatedly lifting above, at and below shoulder level.

-Climb a step stool to secure books and other library materials.

-Perform essential functions which require bending, stooping, lifting and carrying materials weighing up to 40 lbs, and standing for periods of 2-3 hours.

-Work without sitting for a minimum of two hours and be able to move with reasonable speed to locations throughout the workspace to accomplish public services duties.

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Required skills/qualifications

-High school diploma or GED. College preferred.

-Experience with computers, computer programs, and social media.

-Attention to detail.

-Ability to make logical situations judgments that serve the best interests of the patrons

and the library.

-Punctuality and dependability.

-Ability to always maintain a professional attitude when dealing with the public and
co-workers.

Library Director Job Description

 

Position Title:     Library Director

Immediate Supervisor: Board of Trustees

Status: Fulltime/Salaried

 

The Powell County Public Library Board of Trustees employs the Library Director as the Chief Executive Officer of the Library.  The Director develops, administers, supervises, coordinates and evaluates the library functions and facilities as well as the work of the staff.  The Director performs managerial duties related to personnel, budget, collection development, building maintenance, promotions, and library operations and services in conformity with the policies established by the Library Board of Trustees.  The Director has primary responsibility in the areas of executive communication/accountability to the Board, human resources, financial and facility management, policy development and planning with the board as deemed necessary, public relation, and general oversight of all other tasks necessary to maintain regular business operations.  The Director works under the Direction of the Board of Trustees.

Executive Communication/Accountability to the Board:

Prepares meeting materials for monthly Board Meetings

Notifies the board if you need anything placed on the meeting agenda
Prepares a monthly financial report in consultation with the CPA and Treasurer
Prepares and presents an informational report, including monitoring data, special events, relevant trends, community needs, and operational developments.

Provides assistance and direction to the Board for strategic program planning and works closely with the Board to carry out directives and priorities
Completes necessary legal and financial paperwork on behalf of the Board, including special purpose governmental entity requirements such as budgets, financial disclosure statements, tax rate certifications, the KDLA annual report and E-rate applications
Maintains confidentiality of Board issues

Human Resources:

Determines staffing needs and follows the hiring policy, conducts interviews, present possible hires to board for approval, creates schedules, trains new employees, supervises, evaluates, disciplines, and dismisses Library staff members in accordance with Library policies.
Assigns duties, defines staff responsibilities, establishes lines of authority, and delegates work to staff
Recommends changes in wages and benefits, staff schedules, job descriptions, salary scale, and benefits when appropriate
Promotes professional development and continuing education among staff
Fosters good staff morale and treats all personnel fairly, without favoritism or discrimination, while insisting on performance of duties
Maintains personnel files.

Financial and Facility Management:

Prepares and administers an annual budget with the Board, ensuring that the library’s funds are spent as planned and adequate control and accounting of all Library resources are accomplished
Encourage fund development thru grant writing, memorial programs, and requests to community service organizations
Assigns purchase orders to each purchase prior to purchasing.  Collect invoices and forward them on the CPA to start generating payment once monthly invoices have been approved by the board to pay.

Manages with the CPA the following: income and expense accounts, budget analysis, payroll, payroll liabilities, payroll taxes, bank statement reconciliation, and interest and investment accounts

Advocates for financial support for the Library on a local, state, and national level
Assures that the operational status, safety requirements, and overall appearance of Library facilities, grounds, furnishings, equipment, technology, and general inventory are properly maintained, updated, and safe for use
Schedules necessary repairs and improvements and reports major or unplanned facility needs to the Board
Develops plans for effective allocation and utilization of building space to meet the changing needs of the library.

Policy Development and Planning:

Recommends, writes, revises, and communicates to staff policies for the effective and economical operation of the Library and its programs
Envisions, implements, and delegates to staff Library services and necessary changes in those services to meet the needs and demands of the community
Evaluates the services being provided by the Library in relation to specified goals and objectives determined in the long-range plan, and recommends modifications where appropriate

Public Relations:

Establishes and maintains contact with local, state, and federal government representatives
Works collaboratively with the Library Board and staff, community organizations and institutions, other libraries, government agencies, and the general public to provide high quality library services.
Plans and administers advertising of Library Services
Prepares publicity materials for local media outlets and distribution within the community
Takes part in state and national library organizations and initiatives when appropriate

General Oversight:

Presents and promotes a professional atmosphere both in and out of the Library
Carries chief responsibility to ensure that necessary operational obligations are met
Oversees collection development, program planning and implementation, public relations efforts, website development, technology updates, Bookmobile and other Outreach services
Develops and maintains an awareness of current library issues and trends
Establishes and maintains strong relationships with patrons and assures that the staff is responsive, pleasant, and professional with patrons.
Resolves special needs requests and addresses complaints by forging patron satisfaction and understanding of policies.
Acts as a backup to any level of staff support
Performs related work as required and assigned for the efficient and effective operation of the Library

Disclaimer: This job may require that duties be added or changed according to the needs of the library.

 

Necessary Skills:

Comprehensive knowledge of public library operations, aims, and services, and willingness to seek certification through continuing education
Ability to manage a range or responsibilities with a high degree of discretion, judgement, and professionalism
Broad knowledge of library materials, services, and operations- and commitment to excellent customer service
Ability to determine and interpret community interests/needs and translate them to library services
Ability to use MS office software to create spreadsheets, reports, and other documents
Firm command of verbal and written communication and excellent interpersonal skills
High level of comfort with technology
Dependable, motivated self-starter able to work a flexible schedule, including evenings and weekends
Must possess a valid driver’s license and reliable transportation.


Job Description

Adult/Teen Services Librarian


 

Your duties and responsibilities will ideally, but not always resemble this workload:

Schedule is full-time, 40 hours per week, with some evenings and Saturdays.

High School required, college degree preferred. Must be or get certified by the state.

Must create program events for adults and teens, including planning, promoting, and implementing. Attend conferences/webinars and stay up to date on library trends and certification. Implement what you learn in conferences and webinars into planning adult programs.  Must keep and maintain program statistics to give to director at the end of each month.  Collaborate with the children’s librarian when a family program is being planned and implemented.  Other duties may be assigned by the Director or acting Director as deemed necessary for operation of the library in a safe, functional and clean environment. At 40 hours, insurance and retirement must be provided, if the employee is interested. Must pass a background check and a drug test.

Adult Services Librarian duties and responsibilities:


- Preparing materials to promote the adult programs (such as brochures/flyers) and updating the library’s Facebook and website with information as needed.

- Developing ideas to discuss with the director regarding adult services and programs.

- Attending conferences/webinars and using other methods to stay up-to-date on library trends and certification.

- Meet with the Children’s Librarian to make a new calendar each month to distribute throughout the county and put into the local newspaper and on Face Book.

 

Teen Services Librarian duties and responsibilities:

- Preparing materials to promote the teen programs (such as brochures/flyers) and updating the library’s Facebook and website with information as needed.

- Developing ideas to discuss with the director regarding adult services and programs.    


- Decorate the Teen Section of the library.  Keep the Teen Section clean, neat, and up to date.   

- Attending conferences/webinars and using other methods to stay up-to-date on library trends and certification.

- Meet with the Children’s Librarian to make a new calendar each month to distribute throughout the county and put into the local newspaper and on Face Book.

 

Circulation Desk duties and responsibilities:

-Provide polite and professional service to the public at the circulation desk and throughout the library. This includes opening and closing procedures, signing persons up for library cards, straightening the shelves, assisting patrons in finding materials, recording patron suggestions and book requests, and other tasks/projects as determined by the director. Also, must help illiterate patrons to understand the meaning of signs posted throughout the library.

-Assist other library staff with various tasks related to the operation of the library, including programs, general library maintenance tasks, focused data entry or software operation to complete specific or general tasks, etc.
 

*Other duties as assigned.

Must have the ability to:

-Efficiently operate and manipulate office equipment such as keyboard, mouse, printer and copier equipment.

-Place books on book trucks, move book trucks, and place and remove books from any shelf of a 90” high shelving unit, repeatedly lifting above, at and below shoulder level.

-Climb a step stool to secure books and other library materials.

-Perform essential functions which require bending, stooping, lifting and carrying materials weighing up to 40 lbs, and standing for periods of 2-3 hours.

-Work without sitting for a minimum of two hours, and be able to move with reasonable speed to locations throughout the workspace in order to accomplish public services duties.
 

The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Required skills/qualifications

-High school diploma or GED. College preferred.

-Experience with computers, computer programs, and social media.

-Attention to detail.

-Ability to make logical situations judgments that serve the best interests of the patrons and the library.

-Punctuality and dependability.

-Ability to maintain a professional attitude at all times when dealing with the public and co-workers.